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Route Optimization Simulator
See how much time, fuel, and cost you're wasting with your current routing — in under 60 seconds.
DeliveryField Sales
Try it →Free Tool
·Plan your capacity — avoid overload, missed visits, and wasted resourcesField Team Capacity Planner
Can your field team actually handle your workload? Enter your team size, daily visits, and real-world constraints — get an instant capacity vs. demand analysis with risk signals and actionable insights.
Accounts for traffic variability, admin overhead, failed visits, and re-visits — the reality factors most planners ignore.
✓ No sign-up✓ Free forever✓ Instant results✓ Works for any team size
Fill in your team and workload details
1 — Team
2 — Workload
3 — Constraints
Time windows
Customer delivery / visit slots
4 — Reality factors
From calculation to continuous optimisation
Increase your team's real capacity — without hiring
This planner models the capacity patterns we see across hundreds of delivery and field operations teams. Dynamics Mobile helps companies maximise their real capacity by continuously optimising routes, reducing admin overhead through mobile execution, and synchronising everything with Microsoft Dynamics 365 — so your team handles more with the same headcount.
Field team capacity — common questions
How do I know if my field team is overloaded?
The clearest signs are recurring overtime, missed visits, and SLA violations. You can calculate it precisely by comparing total demand time (visits × time per stop) against effective capacity (workers × hours × efficiency factor). If demand exceeds effective capacity, your team is overloaded — even if they appear busy.
What is a good field team utilization rate?
For sustainable operations, 75–85% utilization is the sweet spot. Below 70% suggests underutilization — you may be able to grow without hiring. Above 90% creates fragility: any unplanned event (traffic, failed visit, long service) tips the team into overload and overtime. The target depends on whether you have time windows, since tighter schedules reduce acceptable utilization.
How does admin time affect field team capacity?
Admin time (reports, calls, paperwork) directly reduces the hours available for visits. For a 5-person team doing 30 minutes of admin each per day, that's 2.5 hours of lost capacity daily — the equivalent of roughly a third of a full-time field worker. Reducing admin time through mobile apps and ERP integration is often the fastest way to increase real capacity without hiring.
How can I increase field capacity without hiring?
The three highest-impact levers are: (1) Route optimisation — reducing travel time between stops can free 15–20% more capacity per worker. (2) Reducing admin time — mobile execution apps eliminate end-of-day reporting. (3) Reducing failed visits — better scheduling and communication cuts re-visit overhead. Dynamics Mobile addresses all three by combining route optimisation, mobile execution, and Microsoft Dynamics 365 integration.